Run remediation jobs by New York and New Jersey rules: the independence check, the start-work gate, field records, the assessor’s clearance and the closeout package. Water damage and drying, NYC HPD mold violations, insurance jobs, UV-C and disinfection — in the same MEPSub as your schedule, estimates and invoices.
Stages from intake to closed, with the paperwork on the job instead of in a folder.
Property, unit, year built, estimated area, occupants, moisture source, urgency, insurance claim and who referred it — with the jurisdiction (New York, New Jersey or other) and NYC buildings recognised from the ZIP.
In New York, the company that assesses a property may not remediate it. MEPSub refuses a remediation job where your company has an assessment at the same address — and the other way round.
Before work starts, one checklist: assessor licensed and current, no-interest sign-off, assessor’s plan and your work plan on file, client acknowledgement, licensed supervisor, licence posted, hazard screen, Local Law 61 notice date.
Work areas by condition, daily logs, moisture readings, containment checks, equipment days, products and waste — logged by the crew, on the job, as the work happens.
The assessor gets a private link — no account — to upload the plan, lab results and clearance report, and to enter Passed or Failed. Nobody in your office can enter the result for them.
A closeout package with the assessor’s result and every field record, a certificate of completion signed on site, a warranty with callbacks — and the package in the customer’s portal.
The same checklist on the job page and on the server. In New York, over 10 square feet, every item is a hard stop; in New Jersey and elsewhere they are warnings a manager accepts and the start keeps the record. A hazard stop blocks everywhere.
Assessor | Licensed, current · no-interest sign-off ✓ |
Plans | Assessor’s plan · our work plan on file ✓ |
Client | Acknowledgement signed ✓ |
Supervisor | NY supervisor card current on the start date ✓ |
Hazards | Asbestos, lead, utilities, HVAC screened ✓ |
LL61 | Notice date 3 business days before start ✓ |
Illustrative job.
Each work area with its materials, square feet, condition 1, 2 or 3 from the assessor’s plan and its containment.
Readings with dew point and grains per pound worked out, and containment checks with pressure differential, barriers and negative air.
Air scrubbers and dehumidifiers from Tools, placed and removed — every removed machine with a rate goes on one draft invoice.
Before, containment and after cleaning, with arrows and notes drawn on top. An area without an after-cleaning photo can’t go to clearance.
Work authorization, numbered change orders and the certificate of completion, signed on a phone or tablet and kept unchanged.
NY mold worker and supervisor licences, respirator fit test and medical evaluation in People. In New York a daily log is refused for anyone without them — by name.
PPE issued, decon of every machine before it leaves, and an air-machine list with the last HEPA change and when the next filter check is due.
Containment air changes to CFM to machines, and air movers and dehumidifiers from the IICRC worksheets — saved to the job.
Crew screens in the MEPSub phone app come with the next app update; the web pages work on any phone today.
Your own unit costs by task, material and condition — the estimate drafts itself from the work areas, equipment days and waste. Or start from 16 Mold & UV-C templates.
Carrier, policy, adjuster and deductible, supplements, a printable claim package, invoices split between the insured and the carrier — and a field for your own Xactimate code on each unit cost.
Crew hours, machine-days, waste and receipts against the estimate and the invoices — margin and cost per square foot for every job.
Plumbers, property managers, adjusters and agents who send you work, with flat or percentage fees when a job closes — never to an assessor.
Fixtures from your library with their data sheets and EPA establishment number, five safety items per install, the interlock tested, and doses measured against the limits you set.
The next lamp change from rated life and run hours, QR stickers on each fixture with its service history, lamps to order on a PO, and mercury-lamp waste tracked to the recycler.
A lamp alarm from the building system opens a service work order by itself — one per installation, and the team is told.
Disinfectants with EPA registration number and the label’s dwell time, service agreements, and coil and duct cleaning with pressure drop, airflow and NADCA ACR 2025 checks.
Performance statements for UV-C fixtures and disinfectants are the manufacturer’s. MEPSub records installation, safety and maintenance — not effectiveness.
Mold remediation, water damage and restoration companies, UV-C and indoor-air service companies, and mechanical contractors who do HVAC hygiene — on the same MEPSub as their scheduling, estimates and invoices.
New York’s mold law (Labor Law Article 32, including the independence rule), NYC Local Laws 61 and 55, and New Jersey practice, with OSHA and EPA rules in the compliance center. Each rule shows our reading, its source and when it was last checked — verify it for your jobs; MEPSub is not legal advice.
No. The assessor is another company and works through its private link. MEPSub records the assessment and the clearance result they enter, and keeps your company from assessing and remediating the same property in New York.
MEPSub records the installation, safety checks and maintenance. Performance statements are the manufacturer’s and are shown as theirs.
You can put your own Xactimate code on each unit cost; it carries into the estimate and the claim package. MEPSub does not include Verisk codes or prices and does not export ESX files.
Mold & UV-C is an add-on to your MEPSub workspace. Ask us and we switch it on for your company.
Mold & UV-C is an add-on to MEPSub. Tell us what you do and where, and we’ll switch it on for your company.